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Leave of Absence Request

Dear Parent/Carer,


As per current regulations and DfE advice on school attendance (2013) I would like to advise you that I am unable to grant any leave of absence during term time unless exceptional circumstances exist. By exceptional I mean rare, significant, unavoidable and short. By unavoidable, I mean an event that could not reasonably be arranged at another time.

Term times are for education, and children and families have 175 days off school to spend time together, including weekends and school holidays.


The school will assess each request on an individual basis, considering the impact that missing school will have on the child’s education, their previous record of attendance and any special circumstances of which we are made aware. You may also be required to attend a meeting to discuss the request.

If an absence request is granted, it will be recorded as ‘authorised absence’. If a parent/carer takes their child out of school without permission this will count as an ‘unauthorised absence’ (truancy). Penalty notices can be issued to parents of children with unauthorised absence. Penalty notices are issued to each parent of each child. The amount is £60 if paid within 21 days, rising to £120 if paid between 22-28 days. If the penalty notice is not paid the parent may be prosecuted for the offence of failing to ensure their child’s regular attendance at school.


The request for leave must be made at least 2 full weeks in advance using the form on the other side of this letter which should be returned to the school office. In an emergency situation you must contact the school office immediately to make an appointment with me. Retrospective requests will not be considered.


The school may consider any leave of absence request as a potential safeguarding risk in line with the school’s policy.


Any absence will result in lost learning and the risk of underachievement. I am sure you will support the school in maximising attendance and giving your child the best opportunity for future success.


Yours in partnership,


Miss Madeleine Orr

Interim Headteacher

Term & Holiday Dates 2017-18


Chester Park Infant School

Lodge Causeway



BS16 3QG

Telephone: (0117) 3773047

Fax: 0117 3773047

E-Mail - chesterparki@bristol-schools.uk



Summer 2017


Dear Parents/Carers,


Welcome to Chester Park Infant School.


We believe that good relationships between home and school create an atmosphere of trust and security in which your children can enjoy their education and be successful. You will have many opportunities to meet with teachers to learn about school life, find out what your child is doing in school and discuss how he/she is developing socially and academically.


These sheets provide information about our school curriculum, organisation and things that you may need on a ‘day to day’ basis.  You will be informed of all activities which take place at school and we look forward to seeing you at these activities.  If you wish to discuss any aspect of your child’s education or progress, please do not hesitate to come and see the class teacher or me.


We look forward to working with you to provide your child with the best possible education and hope that your child will be happy at Chester Park Infant School.


Yours sincerely                               


Miss Madeleine Orr

Interim Headteacher            



These information sheets relate to the school year commencing September 2016. The information and particulars were correct for the year at date of publication.  Parents/carers will be informed of any subsequent changes during the school year in question.



School Vision


We are dedicated to creating an environment in which each child is motivated to learn and develop positive attitudes for lifelong learning.  Children are encouraged to acquire a range of skills, concepts and knowledge through activity, questioning, observation, listening, and practising. 


Our school community values the self-esteem of each child and nurtures respect, care and consideration for all people and property.  By the end of their infant career we hope that our pupils have the grounding to become confident, self-disciplined, articulate and caring members of the wider community.


"The school is a nurturing and caring place.  pupils feel happy, safe and well cared for".                                                                        Ofsted 2015


Good Behaviour


Children are encouraged to develop as caring, considerate, responsible members of society.  We expect a high standard of behaviour based upon respect and care for children and adults, and positively reinforce appropriate attitudes and behaviour e.g. praising children, awarding stickers, being chosen to receive a certificate at Effort Assembly. 


All new parents receive our ‘Good Behaviour’ and ‘Prevention of Bullying’ pamphlets to discuss with their child.  A full copy of our Good Behaviour Policy can be read on school website. 




The following rules and guidelines are used by all school staff.  They are explained to all pupils and their parents.  Our school rules:


  1. We always listen to adults.
  2. We always walk quietly.
  3. We are kind to one another.
  4. We use kind words.
  5. We help each other.
  6. We look after our own and other people's things.


On occasions, where behaviour is unacceptable due to:

  • rules being broken
  • any unfriendly or aggressive act
  • refusal to comply with instructions

sanctions will be used which include withdrawal from the group for a short time, missing playtime or ultimately, suspension.


Home /School Communications  include:


  • Information in weekly (usually Friday) newsletters sent by email, your child will leave school with other letters in their hand or in their reading bag – please check for them.
  • Regular school website updates. A text messaging service is used for urgent messages or emergency school closures due to bad weather or unforeseen circumstance .Please make sure you inform the school if you change your mobile number.
  • Regular school website updates.
  • Informal talks often take place at the beginning or end of the school day between class teachers and parents/carers.  We ask that you let us know of anything important that may affect your child or your child’s learning.  If it is inconvenient to talk at the beginning or end of the school day, a mutually convenient time can be arranged. 
  • Three times a year there is a talk about the curriculum your child will be covering.
  • Three times a year you will be invited in to join a classroom activity, e.g. playing games designed by the children, making a fruit salad following your child’s instructions.
  • In terms 2, 4 and 6 there is an Open Evening when you will be able to see and discuss your child’s work with the class teacher. 
  • Home/School reading booklets come home each evening
  • The Headteacher is available by appointment if you wish to see her.


Safety at School


The school promotes health and safety in order to maintain high standards and safe methods of work.


The school carries out regular risk assessments.  Our detailed Health and Safety Policy is available to be read on the school website. 




Chester Park Infant School takes many measures to ensure children are safe and secure during the school day.  For example, there are security locks on doors, these are ‘fail safe’ and will release in the event of a fire. 


Adults escort Reception and Year 1 children across the playground.  Year 2 children who take messages to other classes always go in pairs.


Please help us by:

  • closing the school gate behind you. (please do not let your child press the release button)

    If your child arrives late for school bring them to the Office, do not go straight to the classroom.

  • Anyone collecting a child during the day must report to the Office and will be escorted to the classroom.

  • Visitors who arrive at playtime must wait for admittance until the end of play.

  • Don’t talk to children through the railings or pass anything through.



The internet is an essential part of 21st century life and has a valuable role to play in education. Our school has a duty to provide our pupils with quality internet access as part of their learning experience and internet use is a part of the curriculum.  There are dangers however that ICT and e-mail, could be used as a means of communication with pupils by adults with inappropriate intentions. In school pupils use the Internet and ICT on a daily basis and we teach e-safety as soon as technologies are introduced. 


We seek parents/carers permission for their child to use the internet when they join school.


Our detailed E-Safety Policy is available to be read on the school website.


Photographs and videos for school use


At times the school staff take photographs or video of the children taking part in school activities.  These are used around the school or on the school website.  They are sometimes stored on school computers. 


When your child starts school we request parent/carer permission for photographs and video to be taken for use around the school site. We also ask your permission for the images to be used on the school website.  Parents/carers can change their agreement at any time, by informing the school office in writing.   


Sun Safety


When it’s sunny please send your child to school with shoulders covered, a sport-style cap water bottle, wearing sun block, and with a sun hat.  Staff strongly encourage pupils to wear sun-hats with a brim and neck flap at outdoor learning and playtimes.  We also encourage children to spend part of playtime sitting in shaded areas of the playground, especially at lunchtime.

Please ensure that your child has their name written inside their hat.




At Chester Park Infant School we try to deal with concerns as quickly as possible, so if you have any worries, please speak to the class teacher.  If you would like to discuss something further, please ask to speak to the Headteacher.


If a parent wishes to make a complaint about any aspect of the curriculum of the school, including Religious Education and the Act of Collective Worship, this would normally first be made to the Headteacher under Section 409 of the Education Act 1996.  If the outcome is not felt to be satisfactory then the School's Complaints Procedure, (details can be found in the 'Policies' tab) in compliance with DfE requirements, may be obtained through the school.  Please ask the School Office for a copy.


 Safeguarding (including Child Protection) Policy


Chester Park Infant School is committed to ensuring the welfare and safety of all children in school and follows the Bristol Safeguarding Children Board procedures.  This includes a legal responsibility under the Prevent Strategy to safeguard children from Radicalisation and Extremism.  All school staff are vigilant for signs of any pupil in distress and confident to report any concerns to the Designated Safeguarding Lead (Headteacher) who is required under the procedures to investigate each report, which may result in alerting social care, channel or the appropriate agency.  The school will endeavour to discuss all concerns with parents/carers about their children. However, there may be exceptional circumstances when the school will discuss concerns with Social Care or the appropriate agency without parental knowledge (in accordance with Child Protection procedures).


Parents/carers may seek advice and guidance from the Education Welfare Service or contact Social Care direct if necessary.

Our detailed Safeguarding Policy is available to be read on the school website.

School Hours


8.50 am                      Children are met by their teachers.


9.00 am                      Registration.


12.00 – 1.15 pm        Lunchtime.


 3.10 pm                     School ends.


Punctuality and Attendance


School begins at 8.50 am when children are greeted by their teachers.  Please do not send children earlier as they are unsupervised and the school cannot be held responsible for any incidents that might occur. 


A child is late if they are not in the classroom when the register is taken at 9 am.  Please remember that lateness disrupts the working atmosphere for the whole class and unsettles your child.


Any child arriving at 9 am or later must be brought to the School Office, where their lateness is recorded.  A member of staff will then take them to their class.  The child is marked late in the register.  Children who go home to dinner are not to return before 1.15 pm.


We encourage children to come into school on their own to develop their independence.  If you have an urgent message to give the teacher please do so.  Remember, the teacher will have more time at the end of the school day if you need to talk in depth.


If your child is ill it is your responsibility to telephone school on the first day of absence – 0117 377 3047. 

Please telephone as early as possible in the morning to tell us why he/she will not be in school that day.


This is very important because we need to know your child is safe.  Also, an absence without a message is unauthorised and will be registered as truancy on the child’s report and in school data.




If your child has a stomach upset or has been sick, please keep them at home for 48 hours to minimise risk of further infection.


Please do not send children to school if they are feeling unwell or have been sick during the night.  If your child has an infection your doctor will give advice on how long he or she should stay away from school.


Sickness/Accident in School


If your child is taken ill or has an accident in school we will take care of them and you will be contacted if we think it necessary.  Please make sure that the emergency telephone number on the emergency form (which will be given to you on admission of your child) is a local number and that you have given the person permission to act on your behalf.


Remember to tell the school if your address or telephone number changes.


Absence and Unauthorised Absence


Absence during term time results in lost learning time affecting your child’s progress.  If you wish to request a leave of absence during term time for exceptional circumstances you must complete a Leave of Absence form available from the school office at least 10 working days before the intended absence.  

The Headteacher may not grant any leave of absence during term time unless there are exceptional circumstances.


Unauthorised absence is truancy.  This school issues penalty notices.


Please note that this shows why we always need a note or message giving a valid reason why a child has been absent from school for an absence to be authorised.


Unauthorised absence occurs when a child has been away from school and the school has not received a satisfactory reason for that absence from the parent or person with legal responsibility or when leave of absence requests have not been granted.


From 1st September 2015 – 27th May 2016 statutory school-age attendance was 95.1%


Authorised absence for the same period was 4.2%      and unauthorised absence 0.8%


Poor attendance affects children’s learning and progress.


Collection of Children


It is the parent/carers responsibility to ensure their child is collected at 3.15 pm each day.  If you think you might be late please telephone school to keep us informed.  If someone other than a parent/carer is to collect your child at the end of the school day, please tell the teacher in the morning. 


Staff attend meetings after school and whilst no child will be left unsupervised, parents/carers should not take advantage of this.  Children who are persistently collected late are reported to the Education Welfare Officer.


Emergency Closures


In the event of snow or unforeseen circumstances which might prevent the school from opening, the school will send a group text message informing you of the closure, please inform us if you change your mobile number. Please listen to local radio stations e.g. Radio Bristol, look at the school website or log on to www.bristol.gov.uk for further information.   


Playground Protocol


Parents/carers are welcome to wait in the playgrounds 5 minutes before the beginning of school and at the end of the school day.  Parents/carers are asked to supervise pre-school children and teach them to follow school rules.


Dogs must not be brought onto the school premises.  Registered Assistance dogs are the only exception to this rule. 


Please note too that all bicycles and scooters should be pushed through the Chester Park site and roller skates, skate boards etc. must be carried.


No-one is allowed to drive onto the school premises without permission from the Headteacher.


School Crossing Warden


The school crossing wardens are responsible for seeing children across Ridgeway Road and Goodneston Road.  Please make certain that children obey the school crossing warden. 


Parents are reminded that



Clothing / Uniform


Children wear the school colours of scarlet and grey or scarlet and black.  Parents/carers can purchase these items wherever they choose. School sweatshirts and tee-shirts are sold by members of the ‘Friends’


  • Grey or black trousers, skirts, pinafore dresses.
  • Red, white or grey shirts or tops.
  • Red or grey sweatshirts, jumpers or cardigans.


It would be helpful if the younger children wore polo shirts rather than shirts with buttons as they experience great difficulty with these when they undress and dress for P.E.


Parents should ensure that children wear sensible footwear to school.  Platforms, high heels backless, sling-back styles, fashion boots, etc should not be worn.


 Long hair must be tied back for safety reasons. 


Children must have the following P.E. Kit in school every day:

  • Rubber soled daps/plimsolls
  • T-shirt
  • Shorts
  • Leggings or tracksuit bottoms are optional for outdoor work.


Please see that all clothes including socks, shirts, coats, hats, etc are clearly marked with the child's name.


Indoor P.E. is done in bare feet.  Children change into shorts and T-shirts, or leggings for outdoor work.  Please ensure that your child’s P.E. clothes allow him/her to move easily but are not too loose.  For outdoor PE children must change their shoes and wear rubber soled shoes (daps).



Our school has a NO jewellery policy.  Jewellery should not be worn to school, including rings, watches, bracelets and necklaces.


We reluctantly allow children with pierced ears to wear small stud earrings but parents/carers must sign a form to accept responsibility for lost or broken jewellery and for any accident which may occur due to jewellery being worn.


The Sikh Kara may be worn by children of that faith as it is a legally recognised article of the Sikh religion.  It must be one silver coloured bangle, that is covered with a ‘sweat band’ during all PE lessons.


Pupil Premium


Every school is funded by money from local and national government.  The Government decides a percentage of funding based on how many pupils are eligible for a free school meal, are looked after children or been adopted through the UK system.  From April ’15 this will be £1,320 per eligible child.


For the school to receive the correct level of this funding we need every eligible family to register.  A letter detailing eligibility is given to all new parents.  If your family circumstances change and you think you may be eligible please contact the school office who will be able to help you to apply.


What are the options at lunchtime?


Children can choose to go home for lunch, to eat a packed lunch or a cooked meal which is prepared on the premises.


The Government introduced a scheme from September 2014 where all Reception, Year 1 and Year 2 children in state funded schools in England are eligible for free school meals.

Families eligible to register for Free School Meals must continue to apply by logging on to: www.bristol.gov.uk/fsm


Dietary requirements, food allergies and intolerances


If your child has an allergy or intolerance you will need to complete and return an Allergies and Intolerances form, this needs to be signed by the relevant medical practitioner and returned to school for processing before the start of term.   Unfortunately forms cannot be processed without this information.  This form does not need completing unless your child has an allergy or intolerance. 


The standard menu will be adapted based on the information provided on the returned form.  The menu provided will be the menu served with no changes. 


Unfortunately we are unable to cater for likes and dislikes.


Halal meals can be catered for if the school is informed. For other religious/cultural preferences please enquire at the school office.  A completed form is not required.


Nut Allergy Disclaimer - From Eden Foodservice, the school meals provider:

It is our policy that within all Nursery and Primary schools, nuts or nut derivatives are not used as an ingredient in either kitchen prepared dishes or bought in products.

Although we ensure that our suppliers are directed that we are not to be supplied with any foods known to contain nuts/peanuts or their derivatives, it is impossible to guarantee that all our products are 100% free from peanuts/nuts.   This is due to suppliers increasingly stating that products are not free from nut contamination because of airborne contamination.


Packed Lunches


We ask parents/carers to think carefully about the nutritional value of home prepared packed lunches.


Packed lunches should be brought in a small named box and include a drink with straw and any cutlery required.  Your child should be able to manage everything by themselves or with the minimum amount of help.


Please make sure lunch boxes are brought to school with your child at the start of the day.


To avoid children becoming confused we recommend they have a regular meal pattern, if they wish to have both school meals and sandwiches, e.g. School meals Monday to Wednesday and packed lunch Thursday and Friday. 



Reception children who are aged 4 years are allowed free milk. From January 2015 the Government food standards require schools to ensure ‘lower fat or lactose reduced milk is available to those who want it at least once a day during school hours’. Just before your child’s 5th birthday we will send a form home for you to request milk if your child wants it.


Fruit and Water

Children can bring a small piece of fruit to eat at playtime.  It is stored in their drawer, so nothing squashy please!  They must be able to manage it on their own.  We also subscribe to the Government healthy eating scheme and all infant children are encouraged to eat a piece of fruit or vegetable during the day.

As part of our health education water beakers and straws are always available in classrooms.  However, we also expect children to bring a named water bottle with a ‘sport-style’ cap to school.  Please note these must only contain plain water!


Medicines & Medical Conditions


Members of the school staff who have received training on the administration of medicines will administer prescribed medicines only on completion of an indemnity form completed and signed by the parent/carer.  Parents/carers may come to school to give their child medicine. 

Children must never be sent with medicines, including cough sweets to administer themselves.


Please notify the school when your child is admitted if they have a long term medical condition.


Asthma inhalers may be used and are kept in the child’s classroom.  Please ensure that the inhaler is marked with your child’s name and the recommended usage.  Children must be able to administer their own inhalers.  Staff will supervise their use but do not administer them.  If a child cannot administer their own inhaler the parent/carer must come to school to assist.  Parents/carers must also sign a form indemnifying the school and are also requested to provide a photograph of their child so that it can be put in the staffroom to aid staff recognition of asthmatic pupils.  Parents/carers are responsible for checking that inhalers are ‘in date’.




If you know that your child may have an allergic reaction for example, certain foods or insect stings,  please tell us and also give us advice on the correct action to take in case of an emergency.


Medical Visitors


During their infant career children may be seen by:

  • the school nurse – to assess physical development e.g. height, weight, eyesight, hearing tests
  • the school Doctor – for a full medical examination which you will be asked to attend


If your child requires further treatment or examination you will be informed.  The school nurse is available by telephone.  If you would like to discuss something with her please make an appointment through the Headteacher.


Head lice

If your child has head lice, please inform the school so that other parents/carers can be reminded to check their children's hair.


In recent years there has been a considerable increase in incidences of head infestation throughout the country.  Please be vigilant and check your child’s hair regularly.  The cleanest hair can become infested.  If this happens no amount of washing with ordinary shampoo will clear it.  You should take your child to see a Health Visitor or nurse at your local health centre where a lotion for treatment can be obtained.


Charging and Remissions Policy


There are various activities which greatly benefit children and their education but which are simply too great a drain on the school budget, therefore some activities will only be possible if parents make a voluntary contribution. 


Where this is the case you will be informed at the outset.  In order to cover the cost of activities such as educational visits, visiting entertainers and cooking we ask parents to make voluntary contributions.  If voluntary contributions should prove insufficient to cover the cost of a particular activity we would, regretfully, have to cancel.


In accordance with Sections 449-462 of the Education Act 1996 the Governing Body’s full Policy Statement on Charging and Remissions is available at school.




In common with the majority of Local Authorities, Bristol City Council does not provide personal accident insurance for children whilst they are in school.  Furthermore, the City Council does not accept any responsibility for the loss of, or damage to pupils’ personal property.  Cover for both of these risks is generally provided under the all risks section of house buildings and contents insurance policies and it may be worth reading through your policy to see what cover is provided.


School Visits and Out of School Activities


It may be helpful to know the Authority has issued Guidelines and checklists for schools when taking children on day visits and these are most carefully adhered to.


In view of the increased risks whilst pupils are away from the school premises the Council arranges insurance at a concessionary rate which provides cover for risks including personal accident, loss of deposits and cancellation, property, legal liability and medical expenses.  A full copy of the cover will be supplied on request.